We are looking forward to seeing all our new and returning participants for YIM 2013! Let’s get ready for some awesome running fun this summer!
WHAT DO I DO THE FIRST DAY?
- Please arrive earlier than 6:30pm! The first session is always hectic getting about 375 participants (and parents) organized!
- You will see our YIM table and tent near the entrance the track area; please ask any questions here.
- Proceed to the nametag table to make your child’s nametag. Please have them print their name as legibly as they can. Place the nametag on the front of your child’s shirt.
- Have your child walk or run warm up laps around the track.
- At 6:30pm, we will have everyone gather together for announcements followed by dynamic stretching. After this, participants will divide up into their age groups to their training areas (see Diagram of Training Area below)
- At 7:30pm, the session ends. All participants will proceed back to the YIM table for icy pops! Please make sure your child has picked up his/her water bottle and any trash they may have left before leaving the training area.
WHAT TO WEAR: Participants should wear athletic running shoes (no flip-flops, crocs, sandals, or other non-athletic shoes – these are a recipe for disaster both on the track and the field area) and clothes suitable for running in warm weather (preferably lightweight, breathable, and quick drying).
HYDRATION: There are 2 water fountains on either side of the track. However, we strongly recommend that you ensure your child has his/her own water bottle to carry so that they have access to good hydration during their activities! This is so important as it will be a hot summer! Please make sure your child hydrates well before coming to YIM so that they have plenty of energy for the activities.
PARENTS: you are required to remain in the area during the session; however we HIGHLY RECOMMEND all our parents to relax in the bleacher section around the track! For the 4-5yr age group, this may be understandably difficult as the younger aged participants might prefer their parents by their side; however, our training area is limited; so we prefer parents to stay in the bleachers so as not to crowd the area. Also, our wonderful volunteer coaches come to the track early to set up equipment for each session. There is a lot of thought and manual labor that goes into getting everything ready for our participants. We would appreciate it if you would make sure your child does not play with or rearrange the equipment (cones, hurdles, tennis balls, hoops, and other items used in relays and obstacle courses). Unfortunately, coaches will then have to reset everything and this takes time away from the activity.
DIAGRAM OF TRAINING AREA:
There are 4 age groups. Each group will have a designated start of training area on the Herndon High School track. A member of each group will carry its color-coded group sign to guide participants to the meeting area.
- 4-5yr age group (Pink) will meet on the infield (between the goal post closer to entrance to track and 20yd line)
- 6-7yr age group (Yellow) will meet basically in the middle of the infield (between 20yd line and far 30yd line)
- 8-9yr age group (Orange) will meet at the far end of the infield (between 30yd line and high jump/pole vault area and far goal post)
- 10-13yr age group (Blue) will meet in the high jump area (beyond the far end of the bleachers/the area opposite the high jump/pole vault area and far goal post).
We are proud to be a member of and 2013 grant recipient of the Road Runners Club of America “Kids Run the Nation”!
What’s coming in our next newsletter:
- More information about this year's theme: “Lucky 13”!
- Coach’s Corner!
- YIM YUMs!
- Time Trials Info!
INCLEMENT WEATHER: Track sessions will be held rain or shine. However, we will not meet if there is lightning or if the temperature is over 100 degrees at 6:30 p.m. We have seen every combination of weather event happen on a YIM Tuesday; but we never take for granted the session will be canceled. More often than not, we are able to hold at least a partial session. Parents of the participants make their own judgment call when the weather is questionable. However, we do make every attempt to meet. If lightning occurs in the middle of the session, we will cancel the program for that evening. A cancellation during a session will be signaled using our sport horn. This is why it is essential that parents DO NOT DROP OFF AND LEAVE their children. When a session is canceled due to lightning, EVERYONE must leave the area immediately. We will not update the website unless it is clear early on that conditions make it impossible to hold a session; however, we will send out an email and Facebook notification as soon as possible to notify participants that a session has been canceled.
ACCIDENTS/INJURIES: If a participant seems to be in minor distress or needs first aid, a coach may take him/her to the YIM table for first aid. We will inform the parent (if parent was not present or not aware of minor accident/injury). We have a first aid kit at the YIM table as well as ice and water. An Accident/Injury Report Form will be completed to document the incident. If a participant has a serious accident/injury/emergency, 911 should immediately be called by coach/parent/age group leader/co-director. Notify the parents, the age group leader and directors immediately (if not already notified). If unconscious, check for breathing and pulse. If not breathing, provide CPR (Virginia Pons is our CPR certified director). If a back injury is possible, do not move the participant. Other coaches should supervise the rest of the participants and keep them calm and occupied and away from the serious accident area. An Accident/Injury Report Form will be completed to document the incident.
The older age groups (10-13yrs) will sometimes run on trails outside the high school area. One coach will have a walkie-talkie in case of emergency. Either Virginia/Mij will have the other walkie-talkie at the YIM table.
DISCIPLINE/BEHAVIOR ISSUES: YIM encourages a very positive atmosphere for fun, non-competitive athletic training for all our participants. Parents, please help all our volunteer coaches by establishing good and positive behavior expectations on the very first day to set the tone. If a child’s unruly behavior is unsafe for him/her (or with other participants), or disrupts training to a point where training has to halt because of that child’s unruly behavior, coaches may issue a verbal warning to the child in a firm tone emphasizing that we expect positive energy during training. If the unruly behavior continues, we will consider asking the child to sit out training for a couple minutes on the sideline. If the issue still persists, issue will be brought to the age group leader or to one of the directors and parents will need to be involved in resolving the issue.
CANCELLATIONS/REFUNDS: Unfortunately, we are not able to make up for canceled sessions and cannot add a week onto the end because our reservation/permit with Lake Fairfax Park for the race and party is set.